M-Files and GDPR compliance

M-Files and GDPR compliance

5th June 2017

The clock is ticking towards GDPR (General Data Protection Regulation) so here we take a look at how M-Files can accelerate compliance. ITEC is one of the UK’s top specialists in M-Files – a leading enterprise information management (EIM) solution.

  • A prime goal of M-Files is to eliminate information silos and provide quick and easy access to the right content from any core business system and device.
  • The M-Files approach to enterprise content management is based on managing information by ‘what’ it is versus ‘where’ it’s stored. That explains why M-Files typically achieves higher levels of user adoption resulting in faster ROI.
  • In terms of GDPR, M-Files has announced offerings that set out to help companies protect their customer personal data and adhere to GDPR requirements.
  • As most people know by now, the objective (GDPR) is to give EU citizens control of their Personally Identifiable Information. There are substantial non-compliance fines.
  • M-Files can help organisations ensure that explicit policies and procedures for handling personal information are in place. It’s critical that employees adhere to those procedures. M-Files automates and simplifies this process for businesses, while also making it simple and quick to provide supporting evidence to GDPR auditors.
  • With M-Files, organizations can easily implement and enforce policies and processes associated with handling personal information, as well as ensure that employees have completed the associated necessary training.
  • A critical aspect of GDPR compliance is the ability to quickly demonstrate the steps taken to meet GDPR requirements. M-Files makes this fast and easy with powerful audit and reporting capabilities that allow companies to efficiently produce the documentation and other information necessary to respond to auditors’ requests.

Punit Shah, who heads up ITEC’s M-Files digital transformation and document workflow practice, sums it up like this:

“M-Files integrates with existing systems and repositories in a manner where information can remain in place, in its original location, without disturbing existing systems and processes. This enables companies to continue to leverage their legacy systems while adding the powerful information management functionality needed to protect personal information and adhere to GDPR requirements.”

This link will take you to more information about GDPR compliance on the M-Files web site.

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